Google Sites FAQ

The most frequently asked questions about new Google Sites answered.


Steegle

Google's latest version of Google Sites is now available to all: these are the FAQs for new Google Sites. If you have questions about classic Google Sites see our Classic Google Sites FAQ.

Also see our new Google Sites How Tos

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New Google Sites FAQs

How to map a web address (add a custom domain) to new Google Sites?

New Google Sites offers web address mapping for G Suite based sites (personal/Gmail sites is planned).

We have full instructions on how to map a web address to a Google Site in G Suite in Custom Domain URL (G Suite)

Not a G Suite user? Redirect your domain to new Google Sites instead!

You can use your domain provider's redirect tool to redirect a custom domain to a new Google Site. To see an example this URL will bring open this page in a new browser tab/window: http://horizon.steegle.com/google-sites/faq

The Forwarding image is an example of the settings you need to apply from your domain provider. This screenshot was taken from our domain provider, GoDaddy via G Suite domain purchase, to give an example of what you need to set.

  • Subdomain - we wish to forward horizon (you may want to do www and your naked domain)
  • Forward to - we entered our new Google Sites URL https://sites.google.com/steegle.com/2016
  • Forward type - if you intend to map this web address to you site once it becomes available choose Temporary (302)
  • Settings - you must choose Forward only and not masking as new Google Sites does not allow masking.

How to share a new Google Site with a group with view only permission?

New Google Sites does not offer a view permission but you can publish publicly (or to your domain if you use G Suite). For more information on publishing see New Google Sites - Publishing

If you want to make a site that's private to a select group of viewers then this is not possible with new Google Sites. If you use G Suite and want to invite user outside of your G Suite domain to a new Google Site published only to your domain you can achieve this by adding the site to a Google Drive folder shared with the users, or groups, you want to view the site. For further instructions see Share Externally.

We strongly suggest you send feedback to Google Directly to request this feature. Feel free to send the same feedback as we did (below) or some of your own.

Publishing - currently has a few issues but could easily be changed:
1. If you publish to the domain but have the site shared with viewers outside the domain (e.g. through an inherited folder permission) it's not published to just the domain, so this needs to be made more obvious to the site owner.
2. Publishing to the entire domain is too broad for a team site, e.g. a HR department does not want to share everything with the entire company, so a more restrictive option is required.
3. We need to be able to publish individual pages to a site as you may not want all the edits that people work on to be published and only certain pages.
Suggested Solutions
Add the viewer permission back, so it's consistent with any other Drive item, and add a third option to Publish settings, "Who can visit my site: Any viewer".  This allows to publish to viewers, i.e. groups or individuals, without the entire domain seeing the site.
Also when publishing updates offer the three options:
Publish entire site;
Publish this page and its subpages;
Publish just this page.
This means you could have a private site within the domain or include viewers outside of the domain without needing to publish publicly.

How to migrate from classic Google Sites to new Google Sites?

Google have not provided any kind of migration path from classic Google Sites to new Google Sites at the moment, but this is planned for the future. Google's current rough estimate for migration to new Google Sites may start in 2017 with classic Google Sites getting deprecated in 2018, but this may change. For the most up-to-date information see Google's help centre article Migrate classic Sites to new Sites

How to upload files to new Google Sites?

New Google Sites does not offer an upload or file hosting facility other than for images. To make a file available from new Google Sites you need to:

  1. Upload to Google Drive;
  2. Share appropriately (e.g. with a group, anyone with the link or publicly);
  3. Link to the file or embed the file in the site.

If you want to make multiple files available, or recreate a File cabinet page in new Google Sites then upload the files to an appropriately-shared Google Drive folder and then embed the folder.

How to add a site search to new Google Sites?

New Google Sites now offers site search. It available on all new Google Sites in the top-right corner of the site via the Magnifying Glass icon. There are no configuration options available and you cannot disable the search options.

Notes

  • Search results include pages hidden from navigation
  • Search results always use the sites.google.com URL even if your site uses a mapped domain web address

How to add a private area to new Google Sites or allow specific users to edit specific pages (page-level permissions)?

New Google Sites does not offer page-level permissions so you can only add editors to the entire site not individual pages.

How to find a new Google Sites?

You should be able to see it at either https://sites.google.com/new or in your Google Drive (if you cannot see it in Drive do this search type:site). Make sure you're signed in with the same account that you created the site with and check your web browser's browsing history to see if you can get back to the site from it listed there.

How do I recover deleted Google Sites?

  1. Open your Trash/Bin folder in Google Drive
  2. Select the delete site and use the Restore button (or right-click to open the context menu and Restore)
  3. The site will appear back in My Drive where you stored it (if you cannot find it search in Google Drive for type:site to see all of your new Google Sites)
Recovered a deleted Google Site

How do I add a table to new Google Sites?

New Google Sites does not offer tables at the moment but you can make nice looking tables in Google Drawings and then add to your site using the From Drive option in the Insert panel, see an example table from Google Drawings below.

Be aware that since this is an embedded item the table itself will not linearise as the site responds to different device screen sizes and will not get indexed in search, but when viewing on a mobile device (or a size that makes the table too small to read) Google Sites provides a link in the top right corner of the drawing to the full version so users can zoom in and out etc.

Sharing, Permissions and Visibility

1 You can use the Publishing option to get a similar feature

2 You can only publish the whole site, not individual pages, and you can only publish to the primary domain, not any secondary domains.

3 You can only have one owner of a site and domain admins are not automatically owners of sites

4 If you use G Suite you can publish the site internally then share with the view permission externally via a Google Drive folder and the external viewers can see the published site.

5 Team Drives are only available to G Suite Business and Enterprise customers.

Google has announced that the following features will become available for new Google Sites:

  • Restrict access to published sites
  • More granular access to different sections of sites

see An update on the classic Google Sites deprecation timeline for the exact wording.

How do I find my new Google Site?

You should be able to see it at either https://sites.google.com/new or in your Google Drive (if you cannot see it in Drive do this search type:site) or visit the site's published address. Make sure you're signed in with the same account that you created the site with and check your web browser's browsing history to see if you can get back to the site from it listed there.

If you're trying to find a single location that lists all of your published sites then this is not something that new Google Sites offers.

How do I sign in to my new Google Site to edit it?

If you visit your site's published address, while you are signed in to an editor account, you will see a pencil icon in the bottom right corner. If you cannot see the pencil icon you are not signed in to the correct account or multiple accounts.

Alternatively you can use the techniques mentioned above in How do I find my Google Site? to find your site.

How do I copy a new Google Site or a page, or make a template?

New Google Sites does not offer any way to copy a page or a site or make a template of a page or a site. We mention this in our Google Sites Classic Comparison where you can see all of the classic Google Sites features mapped against new Google Sites. If you spot a feature you want make sure you send feedback to Google to make your feature requests and bug reports.

How do I upload files to new Google Sites?

New Google Sites does not offer an upload facility so you need to use Google Drive instead. We have full instructions on how to best use Google Drive to achieve this in Upload Files.

New Google Sites Updates

To ensure you find out about the latest Google Sites updates please join the group below

Keep up-to-date

Join the Sites Update Group on the Google Sites Classic Comparison to get email notifications about New Google Sites updates.

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